The Association of European Journalists (AEJ) is an international federation of autonomous national sections. These “Procedures” apply to the UK Section, serving as a guide to its activities, to ensure that the AEJ works solely in the interests of its members and is accountable to them.
· To encourage high-quality journalism about Europe, characterised by knowledge and insight, through access to information and direct contact with leading European figures.
· To provide a forum for discussion about current political, economic and cultural issues in Europe.
· To provide access to a network of professional contacts who share an interest in European affairs.
· To defend the freedom of the media, and to promote openness in all European institutions.
· To represent UK journalists’ interests within the international AEJ.
Membership of the section is open to individual UK-based journalists working, employed or freelance, in the print, broadcast or electronic media, and to academic experts and students of journalism or European affairs. They should respect the principles of impartial fact-based reporting and commentary and be free of any promotional purpose, whether for party-political, religious, commercial or other partisan interests.
Decisions on membership are made by the Committee, subject to review by members attending the annual general meeting (AGM). Members are required to pay an annual fee covering a calendar year. The amount of the fee is decided by the AGM. Only paid-up members are eligible to attend and vote at the AGM, and to attend the international AEJ Congress. Non-members may attend meetings at the discretion of the officers.
The management of the section is in the hands of the officers – a Chairman, a Secretary and a Treasurer. These are voluntary unpaid positions. Reasonable expenses incurred in the running of the section and its representation in international AEJ affairs, such as travel, telephone and stationery, are reimbursed.
The officers are collectively responsible for managing the section in the members' interests and with due probity. The particular duties of each officer are as follows:
(1) The Chairman represents the section in its external relations, normally chairs section meetings and the AGM, and helps to ensure the proper running of the section and protect the good name of the AEJ.
(2) The Secretary is responsible for the day-to-day running of the section, arranging speakers and events and representing the section at international AEJ meetings.
(3) The Treasurer is in charge of the section’s bank account, keeps records of income and expenditure, keeps a list of paid-up members, and provides an annual statement of account to the AGM.
The officers are elected by a simple majority of members attending the AGM. Nominations for election to any of the three officer positions may be submitted in writing by a member, seconded by another member.
The Committee consists of the three officers and such other members as may be nominated and elected at the AGM, or co-opted by the officers for specific purposes.
An annual general meeting is normally held early in the following year, when members receive the Chairman's report, an activity report from the Secretary and a financial report from the Treasurer, and have the opportunity to elect officers, vote on matters arising and propose changes to these Procedures. Votes are by simple majority.
Revised and approved by the Section's annual general meeting, 9 March 2010